We Automate and Integrate Critical Processes in Organisations

Engibots combines a process-oriented approach with proprietary technology and artificial intelligence, enabling end-to-end automation and integration of business processes. Supported by the EngiMatrix platform, the solutions go beyond automating isolated tasks — they automate and integrate complete flows, from data entry and validation to customer communication and integration with existing systems. The use of artificial intelligence makes it possible to automate scenarios involving classification, interpretation, and information processing, ensuring more efficient, consistent, traceable, and auditable operations, fully adapted to the reality of each organisation.

Engibots solutions are designed to integrate with the systems already used by the organisation, such as ERP, CRM, banking platforms, email systems, and other business applications. There is no need to replace existing systems. Through the EngiMatrix™ platform, it is possible to automate and connect processes across systems, ensuring information consistency and reducing the need for manual intervention. This approach improves operational efficiency and system integration, preserving existing investments without requiring changes to the current infrastructure.

Engibots solutions can automate a wide variety of administrative, financial, and operational processes that involve manual tasks, data handling, or interaction between systems. Among the most common examples are order processing, financial reconciliations, invoice processing and validation, email and request management, collections automation, notification sending, and data integration between different systems. These are just a few examples. In practice, any repetitive, rule-based process or one that depends on information exchange between systems is potentially automatable.

Automation makes operations more efficient, reduces reliance on manual tasks, and increases process control and reliability. Key benefits include: significant reduction in manual work; decrease in operational errors; reduction in operational costs; faster, more consistent, and auditable processes; and greater team capacity for higher-value activities. These results translate into concrete operational and financial gains, and it is common for the return on investment to be achieved within the first months after implementation.

Implementation time depends on the complexity and scope of the process to be automated. In many cases, the first automations can be up and running within 4 to 12 weeks. Engibots' approach is focused on delivering value from the earliest phases, enabling the automation of priority processes and progressively expanding to other areas. In most cases, the first operational gains become visible shortly after go-live.

Yes. That is precisely Engibots' approach. Implementation is carried out in a phased and structured manner, starting with the processes with the greatest operational impact, where automation can generate benefits most quickly. This allows for concrete results from the earliest phases, without the need to transform all processes at once. As the organisation evolves, it is possible to expand automation to new processes and areas, as well as adjust and optimise existing automations, ensuring they remain aligned with operational needs. This approach enables progressive, controlled, and sustainable adoption, ensuring that automation keeps pace with the organisation's growth and maximises the value generated over time.

Engibots works together with the organisation to analyse existing processes and identify those involving the greatest manual effort, highest probability of error, highest volume of work, or greatest operational impact, and where automation can generate the most relevant benefits. Based on this analysis, a prioritised automation plan is defined, enabling results to be achieved quickly and progressively.

Security and compliance are fundamental principles of Engibots solutions and the EngiMatrix™ platform. Data is protected through encryption mechanisms and all actions performed are logged, ensuring full traceability and auditability of automated processes. Access is managed based on defined permissions, ensuring that each automation operates only within its authorised scope and in accordance with the organisation's policies. The use of automation and artificial intelligence is implemented in compliance with applicable European regulatory frameworks, including the EU AI Act.

Yes. Engibots solutions use artificial intelligence in specific scenarios where it adds value, such as automatic classification of information, data extraction from documents, content interpretation, and support for process execution. Artificial intelligence is used as a complement to automation, enabling information to be processed more efficiently and reducing the need for manual intervention, especially in processes involving analysis or handling of unstructured data. Its use is carried out in a controlled manner, with all actions logged and traceable, ensuring full transparency, auditability, and oversight. Artificial intelligence always operates within rules and validations defined by the organisation. Whenever exceptions or situations requiring validation are identified, these are routed to a user, ensuring full control and reliability before any execution. Its implementation is carried out in compliance with applicable European regulatory frameworks, including the EU AI Act.